Events Volunteers - 9 & 18 hole event
Event Coordinator
Oversees and manages procurement of event venue and activities. Submits final payment on day of event. Awards prizes at the end of the event.
On-line Registrar
Uses Excel spreadsheet to record attendees, and other pertinent information for the event. Keeps Webmaster updated with enrollment. Keeps Event Coordinator updated and provides a final list of attendees for Event Coordinator and On-Site Reception. Organizes 4somes and tee times. Provides copies to Coordinator and golf course.
On-Site Reception (2)
Greets participants and checks off reception sheet. Gives goody bags. (Provides nametags.)
Brochures
Provide list of Events & Activities for the upcoming year; membership; et al.
Reporter
Records summary of event and activities; adds interesting stories. Submits for web library.
Photographer (2)
Records photo and video of event. Submits for web library.
Goody Bags (2)
Prepares and delivers goody bags to event.
Ticket Sales (Drawings, 50/50)
Responsible for ticket sales and money collection of tickets. Turns over proceeds to an Event Coordinator.
League Volunteers
League Coordinator
Oversees and manages league and activities. Coordinates foursomes. Welcomes all new league players. Awards prizes at the end of the event. Maintains sign in sheet including alternates. Determining foursomes - attempt to mix up groups each week. Understands local golf rules. Keeps pace of play. Understands How to keep a handicap and the purpose of keeping a handicap. Communicates to all league players on inclement death. May coordinate social events.
Mentor
A mentor is an experienced, but not necessarily good golfer who guides a new golfer on pace of play, basic rules and proper etiquette on and off the golf course. Also, a mentor may guide the new member on how to participate in other EWGA events.
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Events Standard Operating Procedures: Tee Off
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| Event Coordinator
Oversees and manages procurement of event venue and activities. Submits final payment on day of event.
On-line Registrar
Uses Excel spreadsheet to record attendees, and other pertinent information for the event. Keeps Webmaster
updated with enrollment. Keeps Event Coordinator updated and provides a final list of attendees for Event
Coordinator and On-Site Reception.
On-Site Reception
Greets participants and checks off reception sheet. Gives goody bags. Provides nametags.
Table Signs
Prints signs for tricky tray and 50/50 ticket prices.
Name Tags
Either brings in blanks, or preprints.
Brochures
Provide list of Events & Activities for the upcoming year; membership; et al.
Table Centerpieces
Creates and delivers decorative centerpiece.
Fashion Show Coordinator (& 8-10 models)
Contacts vendors and makes arrangements for outfits and the descriptions. Organizes models and provides short bio
of each and outfit description (8 – 10 sentences maximum). Emcees show (or finds alternate).
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EWGA Merchandise Coordinator (& 8 sales people)
Receive and inventory EWGA merchandise. Delivers and sets up at venue with pricing sheets. Tracks sales.
Reports final sales to National (and NNJ) and returns remaining items. Organizes sales people during event.
Time Keeper
Keeps track of time and keeps activities on schedule.
Reporter
Records summary of event and activities; adds interesting stories. Submits for web library.
Photographer
Records photo and video of event. Submits for web library.
Ticket Sales (Drawings, 50/50, et al)
Responsible for ticket sales and money collection of tickets. Turns over proceeds to a Board of Directors member.
Drawings
50/50
Index Cards & Ticket bowls & Raffle Bowl
Creates cards to coordinate with prizes for raffles. Matches to bowls for raffle stubs. Provides one large
raffle bowl for drawing winning ticket.
Gift acquisition & Gift-wrap
Secures, orders and delivers EWGA vendor approved gift items.
Wraps and delivers items to event.
Prize acquisition
Acquires appropriate prizes for raffles.
Vendor & Sponsor acquisition
Secures vendors for tables at function. Collects and forwards event table fee to Finance Director.
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